List B and Additional Matter supporting documents

The following guidance relates to the supporting documents required for a List B or Additional Matter application, for the Archdeacon's permission, via the Online Faculty System (OFS).

The Archdeacon will seek the advice of a DAC member or adviser before issuing an Archdeacon's Notice (written permission).

Why does the DAC ask for lots of written/drawn information?

  • Protecting: the DAC is legally required to review and assess the degree of risk to materials, or of loss to archaeological or historic remains or records, arising from parish proposals
  • Safeguarding: to fulfil this requirement, a DAC member or adviser must scrutinise, in very close detail, the technical aspects of proposals (including drawings and quotes), to safeguard the PCC, the church building, and the diocese
  • Advising: the DAC member or adviser may not know your church, or have visited lately, so will benefit from as much contextual information (particularly photographs) that you can provide to assist in this process

The online system is designed to guide and prompt you through your application. As part of the online application process, you will need to provide full technical details of your proposal. These details are very important and you will need to upload a variety of supporting documents. Without them your application will not be valid and may be delayed in being processed.

  • It is recommended that parishes consult with their quinquennial inspector, as professional adviser to the PCC, or another suitably able professional, on the details of the materials proposed to be used and the working methods to be adopted

Please provide the following supporting documents:

  1. Illustrative photographs, showing both the general setting and specific details (e.g. church interior and existing fittings)
  2. A plan or marked-up photographs showing the location of the proposed works, including (where relevant):
    • wiring routes to be created
    • areas to be redecorated
    • where items are to be introduced or removed
  3. Details of the materials proposed to be used and the working methods to be adopted
  4. An up-to-date copy of a quotation from the chosen contractor/s
  5. Any advice or other material relating to the environmental implications of the works or proposal
  6. Written confirmation that the applicant is an 'authorised person', that is acting on behalf of the minister and churchwardens (or, in a vacancy, the churchwardens only)

When uploading information, please name each file by subject and give a description of its contents on the OFS for each file you are attaching. You can either upload all of the information in one session or you can add your information in separate sessions. Documents should be uploaded to the 'Supporting documents and images' tab within the application.

Specific application types

List B and Additional Matter applications can cover a broad range of proposals, and some application types will require specific documentation. The following examples are intended to assist parishes in planning the documents which are likely to be required to be commissioned or acquired for their online applications:

Building repairs:

  • Technical drawings and plans, and an associated written specification, by an architect

Audio-visual and internet access equipment:

  • A specification of proposed equipment (with photographs), and wiring routes, by a specialist contractor

Closed Circuit Television (CCTV):

  • A specification of proposed equipment (with photographs), and wiring routes, by a specialist contractor, plus a CCTV policy (template provided) by the PCC

Bells, clocks and organs:

  • A condition report (with photographs) by a specialist contractor

Trees:

  • A tree survey report (with a churchyard plan and photographs) by a tree specialist

Churchyard benches:

  • A product sheet or catalogue entry, and a churchyard plan or marked-up photographs showing the proposed location, plus information on the method of fixing (and plaque material and wording, if applicable)

User manuals

The OFS has a frequently asked questions section and a number of user manuals, which can be consulted at any time.

Key user manuals, with step-by-step instructions, include:

Getting help...

If you are in any doubt as to exactly what List B or Additional Matter supporting documents to provide, please contact:

Helen Cook, Assistant DAC Secretary
01543 622569 helen.cook@lichfield.anglican.org

Page last updated: Monday 27th June 2022 4:34 PM
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