Quinquennial inspection reports

The quinquennial inspection (QI) report is one of the key documents which assists the PCC in the care and repair of a church building, for which it is legally responsible. It gives an overview of the repair needs of the building, and lists the repairs required by priority.

New report format

PCCs and quinquennial inspectors should read the details regarding QI reports in the new Diocesan Scheme for the Inspection of Churches, which came into operation within the diocese on 14th November 2020, as these constitute diocesan requirements in addition to the legislation. Please see the following section in the Scheme:

  • 'The scope and contents of the report' (page 2)

PCCs and inspectors should also consult the Church of England guidance (2020) on QI surveys and reports. Please see the following sections in that guidance:

  • 'The survey and report', 'Follow-up', and 'Procurement and permission for subsequent repair works' (with reference to QI reports) (pages 5–7)

Key new requirements for QI reports, detailed in the Scheme and guidance, are:

  • The report shall summarise the works needed in set categories (time ranges), now ranked '1' to '5'
  • The inspector must indicate if they consider any routine items of maintenance (including repairs), within these timescales, to fall under List A or List B of the Faculty Jurisdiction (Amendment) Rules 2019
  • Broad indicative costs within the bands set out in the Church of England guidance for all such works will be given
  • The report shall include photographs of the exterior and the interior of the building (at least one looking east, one looking west), and illustrating particular areas of concern, marked up as appropriate
  • The inspector should use their professional judgement to highlight ways to reduce the energy used in running the church building (e.g. net zero carbon)

Submitting QI reports

In accordance with the new Diocesan Scheme, the quinquennial inspector shall send, within 3 months of making the inspection, copies of the report in paper and digital format to the:

  • PCC of the parish in which the church is situated
  • incumbent or priest in charge
  • relevant Archdeacon (via the Archdeacon's PA)

A copy of the QI report is also required to be received by the DAC Secretary, but this will be procured internally from the respective Archdeacon's PA rather than from the inspector direct. As such, reports should not be sent to the DAC Office.

Please note that QI reports sent in digital format:

  • should preferably be submitted as a single PDF document and 5 MB or less (file size)
  • will be uploaded to the church's entry on the Church of England's Church Heritage Record (CHR) (report not publicly visible) by the Assistant DAC Secretary

Alternatively, there is an interactive QI report template within each church's entry on the CHR, which allows direct input of text and images by the inspector. The DAC recommends that this template is used, although reports submitted in a similar digital format which is compliant with the Diocesan Scheme and the Church of England guidance will be accepted. The CHR hosts a user manual on the interactive QI report template for inspectors and PCCs.

Getting help...

For further information or advice, please contact:

Giles Standing, DAC Secretary
01543 622540 giles.standing@lichfield.anglican.org
Vacant, Assistant DAC Secretary

Page last updated: 20th April 2021 10:51 PM