DBS - Key Resources

On 1 December 2012 the Criminal Records Bureau (CRB) and Independent Safeguarding Authority (ISA) merged to become The Disclosure and Barring Service (DBS). The DBS is the government agency through which checks can be made to ensure the suitability of people to hold posts, particularly where they will have sole responsibility for children or vulnerable adults.

Safeguarding and DBS requirements for those standing for Election or re-election as Church Warden  Access the information here


Taking up a Disclosure and Barring Check is the last stage of an appointment process.

From the 1st October 2016 Lichfield Diocese will move completely to online DBS checks using the online CCPAS Disclosure Service.

Every deanery must have registered to be able to use this system.

DBS On Line Application Log In Instructions

Ebulk Guide For Applicants

Recruiters Guide to the Ebulk System

If you need help with completeing the online applications the CCPAS provide a dedicated helpline during office hours to guide you. Please contact them on 0845 120 4550 ext 204 or  via email at accountmanager@ccpas.co.uk.

To apply for a DBS check using the online system the applicant must log onto the system (using the password supplied for their individual parish) by following this link: https://disclosure.capitarvs.co.uk/ccpas/ . The applicant should click in the orange box where it says start application and then complete the online application. Once this has been completed and saved the Parish Safeguarding Coordinator or Incumbent  will need to check evidence of identity from original documents and complete the Confirmation of Identification form before sending this form and copies of identification to one of the Deanery Verifiers. The Deanery Verifier will then log onto the online system (using the password supplied for their individual deanery) by following this link: https://disclosure.capitarvs.co.uk/ccpas/. The Deanery Verifier should click in the green box where it says manage applications and enter all the details of the evidence of identity supplied, when completed send it electronically to CCPAS.

CCPAS will then be responsible for checking and authorising the application and forwarding it to the Disclosure and Barring Service. Once processed a paper certificate will be issued by the Disclosure and Barring Service to the applicant and an electronic result will be sent to the the Diocese.

From the online system your Diocese will be able to view if an application is blemished or clear, although they will not be aware of the information contained on a Blemished Disclosure, and will inform parishes and incumbents of these results. 

The following appendices from the Church of England Safer Recruitment Guidance will help you discern which parish roles require a DBS check and explain the definitions of "regulated activity" introduced byThe Protection of Freedoms Act 2012.

appendix 7 Safer Recruitment DBS eligibility guide

appendix-8-Safer Recruitment C of E roles with DBS Eligibility

Brief Guide to Regulated Activity

Flowchart of the DBS Decision Process


The Diocese consider DBS checks valid for five years. A further check must be completed before the expiry of five years if you are continuing in your role unless you subscribe to the DBS  Update Service. If you choose to subscribe to this service you may not need to have a full DBS check again, and it may be that your certificate is portable between organisations. There is a time limit on applying to join after your certificate is issued and there may be a charge of £13 unless the original role you were checked for is voluntary. For further information and guidance on how to apply please visit the DBS Update Service web pages

If you have subscribed to the Update Service and wish to use your certifcate from a different organisation for a role in the church you will need to send your original certificate for an Update Check to be carried out to

Kim Hodgkins, St Mary's House, The Close, Lichfield WS13 7LD